How the SAP Policy Works

This page provides detailed examples of each component of the Satisfactory Academic Progress Policy as well as the evaluation process. It is intended to demonstrate the relationship between a student’s academic performance, his/her satisfactory academic progress status and financial aid eligibility. Students are encouraged to become familiar with the satisfactory academic progress policy in order to best understand the examples provided below.

Examples of the following components of the SAP policy are:

  1. Maximum Timeframe
  2. Credit Hour Completion Rate
  3. Grade Point Average
  4. Evaluation process

 

Maximum Timeframe: Andrew

Andrew is an approved full-time undergraduate student who started his degree program in Fall 2010.  He declared a double major and a minor in Spring 2012 and he expects to graduate in Spring 2016.  For the purposes of this example, Andrew is meeting the minimum GPA requirement for satisfactory academic progress purposes.

Andrew

Approved full-time undergraduate

Term of Enrollment

Credits Attempted

Credits earned

Cumulative credits attempted

Cumulative credits earned

Completion
Rate

Number of semesters

SAP
Status

Fall 2010

12

12

12

12

100%

1

Meeting

Spring 2011

15

12

27

24

89%

2

Meeting

Summer 2011

8

8

35

32

91%

3

Meeting

Fall 2011

18

18

53

50

94%

4

Meeting

Spring 2012

16

16

69

66

96%

5

Meeting

Summer 2012

6

6

75

72

96%

6

Meeting

Fall 2012

15

15

90

87

97%

7

Meeting

Spring 2013

18

12

108

99

92%

8

Meeting

Fall 2013

15

15

123

114

93%

9

Meeting

Spring 2014

12

12

135

126

93%

10

Meeting

Fall 2014

12

12

147

138

94%

11

Meeting

Spring 2015

15

15

162

153

94%

12

Not Meeting

At the end of Spring 2015, Andrew is not meeting satisfactory academic progress because a student is allowed a maximum of 12 semesters.  So even though Andrew has above a 67% completion rate, he is not meeting satisfactory academic progress after the Spring 2015 semester because he has exceeded the maximum allowed number of semesters.

 

Grade Point Average: Mia

Mia is an undergraduate student who started her degree program in Fall 2014. She is expected to have a cumulative 2.0 grade point average for all credit hours attempted.

Mia

Approved full-time undergraduate student

Term of Enrollment

Credits Attempted

Credits
Earned

Cumulative
Credits
Attempted

Cumulative
Credits
Earned

Completion
Rate

Cumulative
GPA

SAP
Status

Fall 2013

12

12

12

12

100%

2.0

Meeting

Spring 2014

15

12

27

24

89%

1.90

Not Meeting

At the end of Spring 2015, although Mia has above a 67% credit hour completion rate, she is not meeting satisfactory academic progress because she did not meet the minimum GPA requirement.

 

Evaluation of Academic Progress: Liang

Liang begins his undergraduate program in Fall 2013. At the end of Fall 2013, he is meeting satisfactory academic progress and is eligible for financial aid for Spring 2014. At the end of the spring term, Liang fails to meet SAP. Since he was meeting SAP in the previous term, he is placed on Financial Aid Warning for his next term of enrollment.

Liang decides to enroll in Summer session. At the end of Summer 2014, he meets SAP and is eligible for financial aid for the Fall 2014 term. At the end of Fall 2014, Liang fails to meet SAP. Since he was meeting SAP in the previous term, Liang is placed on Financial Aid Warning for his next term of enrollment.

Liang

EVALUATION OF ACADEMIC PROGRESS

TERM OF ENROLLMENT

EVALUATION OF SAP
AT END OF TERM

SAP STATUS FOR NEXT TERM OF ENROLLMENT

FINANCIAL AID ELIGIBILITY FOR NEXT TERM OF ENROLLMENT

STUDENT ACTION WITH SFS FOR SAP

Fall 2013

Meets SAP

Meeting

Eligible for Spring 2014

None required

Spring 2014

Fails to meet SAP

Financial Aid Warning

Eligible for Summer 2014

None required

Summer 2014

Meets SAP

Meeting

Eligible for Fall 2014

None required

Fall 2014

Fails to meet SAP

Financial Aid Warning

Eligible for Spring 2015

None required

Spring 2015

Fails to meet SAP

Financial Aid Suspension

Not eligible for Fall 2015 unless appeal approved

Pay out of pocket or submit appeal

Liang submits appeal. SFS Appeals Committee approves appeal. Liang is on Financial Aid Probation for Fall 2015.

At the end of Spring 2015, Liang fails to meet satisfactory academic progress. Because he was not meeting SAP during the previous term, Liang’s financial aid eligibility is suspended. Liang can either pay out of pocket until he is able to meet SAP or submit an appeal. Liang submits an appeal which is approved by the Student Financial Services Appeals Committee. Liang is placed on financial aid probation for Fall 2015 and is eligible for financial aid.