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Departmental Aid Users

News and Announcements 

2016 Important Dates

SAFM open for Summer 2016 entry

3/24/16

SAFM open for Fall 2016, Spring 2017 entry

4/21/16 (ASG & ASGN 6/13/16)

Summer Tuition calculates (waivers go from $1 to tuition amount)

4/11/16

Summer Session 1 begins

5/16/16

July stipend disbursement date

6/16/16

Last Day to get all your entries in SAFM

6/22/16 (changes after this date will be applied to FY17)

Fall Tuition calculates (waivers go from $1 to tuition amount)

7/1/16 around 9 p.m.

Aetna Student Health Insurance website opens

7/11/16 (for enrollment and waiver)

All Entries should be approved in SAFM for FALL 2016

7/15/16

Fall Term Statements created

7/19/16

Fall Financial Aid disburses

8/15/16

Fall Tuition due date

8/17/16

Fall First Day of classes

8/23/16

Students with Past Due or No Enrollment cancelled (Fall)

Late August (likely 8/29; exact date TBD)

Fall Health Subsidy Award disbursement

10/3/16

Fall Health Insurance Due Date

10/31/16

Spring Tuition Calcs (waivers go from $1 to tuition amount)

11/13/16

Spring Term Statements Created

12/6/16

*Additional health insurance dates can be found here: http://www.virginia.edu/studetnhealth/insurance.html,

  • Please contact your local experts if you have any issues or questions.  Your local experts are:
    • GSAS – Lloyd Banks (4-3919)
    • Curry – Katie Walker (3-4585)
    • Engineering – Joan Wicks (4-4380)
    • BIMS – Fay Miller (4-2217)
    • Nursing - Adam Seid (4-0067)

 

 

Calendar/Schedule

School Admin Meetings -- monthly recurring

  • TBD

 

Department Aid User Group -- monthly recurring

  • September 14, 3:30-4:30 pm - Ruffner 200
  • October 12, 3:30-4:30 pm - Ruffner 200
  • November 9, 3:30-4:30 pm - Ruffner 200
  • December 14, 3:30-4:30 pm - Ruffner 200

 

Meeting Notes

 

 

Getting Access

Access to SIS Departmental Aid pages and SAFM require specific training.  Please visit the Departmental Aid Toolkit for training requirements and enrollment information.

Requests for SIS responsibilities (including SAFM access) are made by you or your supervisor and submitted via the Electronic Self-Help Access Request Process (ESharp).  To begin the access process, go to ESharp.

 

 

References

Departmental Aid Toolkit

ESharp

Useful Documents

Item Types for Standard Departmental Awarding

Fall/Spring packaging options

Summer Awarding Chart (FY2016-17)

Glossary of FA Terms

SIS Getting Started Guide

 

Department Aid Quick Guides:

SIS Departmental Aid Quick Guide

Departmental Aid Reporting Quick Guide

SAFM Quick Guides

SAFM Quick Guide

SAFM Reporting Reference Guide

SAFM Student Awarding Page Quick Guide

SAFM Award Status Page Quick Guide

SAFM Rejections Quick Guide

SAFM Recalculations Quick Guide

SAFM Reversals Quick Guide

SAFM Awarding Error Handling Quick Guide

SAFM Awarding Students in Multiple Careers Quick Guide (Under Construction)

SAFM Awarding Students in Multiple Programs Quick Guide

SAFM Part-Time and Affiliated Status Quick Guide (Under Construction)

SAFM View Award Activity Quick Guide

SAFM Changing Multi Month Stipend Awards Quick Guide

SAFM Viewing Departmental Awarding Pages

Policies

Graduate Assistantships University Policy

Health Insurance Subsidy University Policy

 

Need Help?

Your first point of contact for departmental aid awarding questions and issues is your SIS Local Expert. "Local Experts" are located throughout the University schools and departments. As needed, they will forward your question or issue to ISDS/SIS or Student Financial Services (SFS). If the answer or resolution is of value to the rest of the users in your school or department, your local expert will disseminate the information.

If your Local Expert cannot assist you, contact the help desk by emailing 4help@virginia.edu. Enter "Departmental Aid Question" in the subject line of your email and cc: Sarah Doran (sbj3w@virginia.edu), Meg Harris (msh8n@virginia.edu).