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Departmental Aid Users

News and Announcements 

Important Dates for Spring 2018, Summer 2018, and Fall 2018

SAFM open for Summer 2018, Fall 2018, J-Term 2019, Spring 2019 entry


DA Page Opens for Entry (for those not in SAFM) 3/15/18

Summer Tuition calculates (waivers go from $1 to tuition amount)

Around 4/16/18

Summer Session 1 begins


Last GA Interface to Oracle for FY2018

6/22/18 (approved in SAFM by 6/21/18)

Fall Tuition calculates (waivers go from $1 to tuition amount)


Aetna Student Health Insurance Website Opens* mid-July.  Specific date TBD

All Entries should be approved in SAFM for Fall 2018


Fall Term Charges available

Around 7/24/18

Fall Financial Aid disburses


Fall Term Charges due date


Fall First Day of classes


Students with Past Due or No Enrollment cancelled (Fall)


Health Insurance Appeal Deadline 9/22/17
Health Insurance Charges Posted in SIS 9/29/17
Fall Heath Subsidy Award Disbursement


Fall Health Insurance Due Date

Spring Tuition Calculates (waivers go from $1 to tuition amount) 11/17/17
All Entries should be approved in SAFM for Spring 2019 around 12/08/17
Spring Term Statements Created


J-Term 2019 01/02/18 - 01/12/18**
Spring Financial Aid Disburses 01/08/18
Spring Tuition Due 01/10/18
Spring First Day of Classes 01/17/18**
Students with Past Due or No Enrollment Cancelled (Spring) 01/22/18
Health Insurance Spring Disbursement 03/05/18*
SAFM Open for 2019-20 Entry Mid-March

*Additional Health Insurance dates can be found at

**see Academic Calendar:


2017-18 Remaining Stipend Disbursement Dates

March Disbursement


April Disbursement



2018-19 Stipend Disbursement Dates

May Disbursement


June Disbursement


July Disbursement


August Disbursement


September Disbursement


October Disbursement


November Disbursement


December Disbursement


January Disbursement


February Disbursement


March Disbursement


April Disbursement


May Disbursement


June Disbursement


July Disbursement


August Disbursement




Please contact your local experts if you have any issues or questions.  Your local experts are:

  • GSAS – Lloyd Banks (4-3919)
  • Curry – Katie Walker (3-4585)
  • Engineering – Joan Wicks (4-4380)
  • BIMS – Fay Miller (4-2217)
  • Nursing - Adam Seid (4-0067)
  • Architecture - Cynthia Kiefer (4-6442)



School Admin Meetings – monthly recurring

  1. The next meeting date and time is to be determined

Department Aid User Group -- monthly recurring

  1. February 14th, 3:30-4:30pm – Ruffner 206
  2. March 14th, 3:30-4:30pm – Ruffner 206
  3. April 11th, 3:30-4:30pm – Ruffner 206




Meeting Notes



Getting Access

Access to SIS Departmental Aid pages and SAFM require specific training.  Please visit the Departmental Aid Toolkit for training requirements and enrollment information.

Requests for SIS responsibilities (including SAFM access) are made by you or your supervisor and submitted via the Electronic Self-Help Access Request Process (ESharp).  To begin the access process, go to ESharp.




Departmental Aid Toolkit


Useful Documents

Item Types for Standard Departmental Awarding

Fall/Spring packaging options

Summer Awarding Chart (FY2017-18)

Glossary of FA Terms

SIS Getting Started Guide

Student Data Protection


Department Aid Quick Guides:

SIS Departmental Aid Quick Guide

Departmental Aid Reporting Quick Guide

SAFM Quick Guides

SAFM Quick Guide

SAFM Reporting Reference Guide

SAFM Student Awarding Page Quick Guide

SAFM Award Status Page Quick Guide

SAFM Rejections Quick Guide

SAFM Recalculations Quick Guide

SAFM Reversals Quick Guide

SAFM Awarding Error Handling Quick Guide

SAFM Awarding Students in Multiple Careers Quick Guide (Under Construction)

SAFM Awarding Students in Multiple Programs Quick Guide

SAFM Part-Time and Affiliated Status Quick Guide (Under Construction)

SAFM View Award Activity Quick Guide

SAFM Changing Multi Month Stipend Awards Quick Guide

SAFM Viewing Departmental Awarding Pages


Graduate Assistantships University Policy

Health Insurance Subsidy University Policy

Wage Authorization for Academic Areas


Need Help?

Your first point of contact for departmental aid awarding questions and issues is your SIS Local Expert. "Local Experts" are located throughout the University schools and departments. As needed, they will forward your question or issue to ISDS/SIS or Student Financial Services (SFS). If the answer or resolution is of value to the rest of the users in your school or department, your local expert will disseminate the information.

If your Local Expert cannot assist you, contact the help desk by emailing Enter "Departmental Aid Question" in the subject line of your email and cc: Sarah Doran (, Meg Harris (