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Departmental Aid Users

News and Announcements 

Important Dates for Summer 2017 and Fall 2017

SAFM open for Summer 2017 entry

3/16/17

DA Page Opens for Entry (for those not in SAFM) 3/16/17

Summer Tuition calculates (waivers go from $1 to tuition amount)

Starting 4/10/17

Summer Session 1 begins

5/15/17**

SAFM open for Fall 2017, Spring 2018 entry 5/17/17

Last Day to get all your entries in SAFM for Summer 2017

6/22/17 (changes after this date will be applied to FY18)

Last GA Interface to Oracle for FY2017 6/23/17

Fall Tuition calculates (waivers go from $1 to tuition amount)

7/7/17

Aetna Student Health Insurance Website Opens* 7/17/17

All Entries should be approved in SAFM for FALL 2017

7/17/17

Fall Term Statements created

7/18/17

Fall Financial Aid disburses

8/14/17

Fall Tuition due date

8/16/17

Fall First Day of classes

8/22/17**

Students with Past Due or No Enrollment cancelled (Fall)

8/25/17

Health Insurance Appeal Deadline 9/22/17
Health Insurance Charges Posted in SIS 9/29/17
Fall Heath Subsidy Award Disbursement

10/02/17

Fall Health Insurance Due Date

10/31/17
Spring Tuition Calculates (waivers go from $1 to tuition amount) 11/17/17
All Entries should be approved in SAFM for Spring 2018 around 12/08/17
Spring Term Statements Created

12/12/17

J-Term 2018 01/02/18 - 01/12/18**
Spring Financial Aid Disburses 01/08/18
Spring Tuition Due 01/10/18
Spring First Day of Classes 01/17/18**
Students with Past Due or No Enrollment Cancelled (Spring) 01/22/18
Health Insurance Spring Disbursement 03/05/18*
SAFM Open for Summer 2018 Entry By late February 2018 (exact date TBD)

*Additional Health Insurance dates can be found at http://www.virginia.edu/studenthealth/insurance.html

*see Academic Calendar: http://www.virginia.edu/studetnhealth/insurance.html

 

2017-18 Stipend Disbursement Dates

May Disbursement

04/21/2017

June Disbursement

05/23/2017

July Disbursement

06/21/2017

August Disbursement

07/21/2017

September Disbursement

08/23/2017

October Disbursement

09/22/2017

November Disbursement

10/23/2017

December Disbursement

11/17/2017

January Disbursement

12/18/2017

February Disbursement

01/23/2018

March Disbursement

02/23/2018

April Disbursement

03/23/2018

May Disbursement

04/23/2018

June Disbursement

05/23/2018

July Disbursement

approx.06/20/2018

August Disbursement

07/23/2018

 

Please contact your local experts if you have any issues or questions.  Your local experts are:

  • GSAS – Lloyd Banks (4-3919)
  • Curry – Katie Walker (3-4585)
  • Engineering – Joan Wicks (4-4380)
  • BIMS – Fay Miller (4-2217)
  • Nursing - Adam Seid (4-0067)
  • Architecture - Mathew Dean (mtd7u@virginia.edu)

 

Calendar/Schedule

Department Aid User Group -- monthly recurring (DAUG meetings will not occur over the summer and will resume in the fall)

 

Meeting Notes

 

 

Getting Access

Access to SIS Departmental Aid pages and SAFM require specific training.  Please visit the Departmental Aid Toolkit for training requirements and enrollment information.

Requests for SIS responsibilities (including SAFM access) are made by you or your supervisor and submitted via the Electronic Self-Help Access Request Process (ESharp).  To begin the access process, go to ESharp.

 

 

References

Departmental Aid Toolkit

ESharp

Useful Documents

Item Types for Standard Departmental Awarding

Fall/Spring packaging options

Summer Awarding Chart (FY2017-18)

Glossary of FA Terms

SIS Getting Started Guide

 

Department Aid Quick Guides:

SIS Departmental Aid Quick Guide

Departmental Aid Reporting Quick Guide

SAFM Quick Guides

SAFM Quick Guide

SAFM Reporting Reference Guide

SAFM Student Awarding Page Quick Guide

SAFM Award Status Page Quick Guide

SAFM Rejections Quick Guide

SAFM Recalculations Quick Guide

SAFM Reversals Quick Guide

SAFM Awarding Error Handling Quick Guide

SAFM Awarding Students in Multiple Careers Quick Guide (Under Construction)

SAFM Awarding Students in Multiple Programs Quick Guide

SAFM Part-Time and Affiliated Status Quick Guide (Under Construction)

SAFM View Award Activity Quick Guide

SAFM Changing Multi Month Stipend Awards Quick Guide

SAFM Viewing Departmental Awarding Pages

Policies

Graduate Assistantships University Policy

Health Insurance Subsidy University Policy

Wage Authorization for Academic Areas

 

Need Help?

Your first point of contact for departmental aid awarding questions and issues is your SIS Local Expert. "Local Experts" are located throughout the University schools and departments. As needed, they will forward your question or issue to ISDS/SIS or Student Financial Services (SFS). If the answer or resolution is of value to the rest of the users in your school or department, your local expert will disseminate the information.

If your Local Expert cannot assist you, contact the help desk by emailing 4help@virginia.edu. Enter "Departmental Aid Question" in the subject line of your email and cc: Sarah Doran (sbj3w@virginia.edu), Meg Harris (msh8n@virginia.edu).