Departmental Aid Users

News and Announcements 

  • Aid Year 2014 has been closed.  If you have any changes, additions, deletions that need to be made for Summer 2013, Fall 2013, or Spring 2013, please forward them to Sarah Doran (sbj3w@virginia.edu) and she will make the necessary adjustments.
  • Please contact your local experts if you have any issues or questions.  Your local experts are:
    • GSAS – Brenda Davis (4-6742)
    • Curry – Brenda Kelley (2-2669)
    • Engineering – Joan Wicks (4-4380)
    • BIMS – Fay Miller (4-2217)

 

SAFM Phase 2

  • Phase 2 work is continuing.  ITS has started work on design and development for integration.  A Phase 2.5 project plan has been drafted and is available in the References section below.
  • Phase 2 (pre-integration) reporting requirements are currently being implemented by ITS.  Updates are being moved into production as they are completed. Email notifications will be sent out with specifics.
     

Department Aid User Group

  • For Fall 2014 Key Dates, please see the Key Dates 2014-15 document in the References section below.

 

Calendar/Schedule

Committee on Graduate and Professional Financial Aid

  • September 15th, Newcomb Board Room, 2:30 – 3:30pm
  • October 13th, Newcomb Board Room, 2:30 – 3:30pm
  • November 10th, Newcomb Board Room, 2:30 – 3:30pm
  • December 8th, Newcomb Board Room, 2:30 – 3:30pm

SAFM Phase 2 Advisory Group

  • The Advisory Group will meet In September to review the project plan for Integration and discuss Integration goals.  Specific date and time are TBD.

Department Aid User Group – recurring meetings on Wednesday afternoons

  • Sept 17th, Bavaro Rm. 104, 3:30 – 5:00pm
  • Oct 1st, Bavaro Rm. 104, 3:30 – 5:00pm
  • Oct 15th, Bavaro Rm. 104, 3:30 – 5:00pm
  • Oct 29th, Bavaro Rm. 104, 3:30 – 5:00pm

Meeting Notes

April 9, 2013 (Problem Statement Review and Prioritization)

October 16, 2013 (Production Issues Notes)

 

Getting Access

Access to SIS Departmental Aid pages and SAFM require specific training.  Please visit the Departmental Aid Toolkit for training requirements and enrollment information.

Requests for SIS responsibilities (including SAFM access) are made by you or your supervisor and submitted via the Electronic Self-Help Access Request Process (ESharp).  To begin the access process, go to ESharp.

 

References

Departmental Aid Toolkit

ESharp

Useful Documents

2014 Item Types for Standard Departmental Awarding

2014-15 Key Dates

Fall/Spring packaging options

Summer awarding chart (FY2014-15)

Glossary of FA Terms

SIS Getting Started Guide

Phase 2 Documents

SAFM Phase 2 Project Plan

SAFM Phase 2 Draft User Involvement Timeline

SAFM Phase 2.5 Project Plan

Department Aid Quick Guides:

SIS Departmental Aid Quick Guide

Departmental Aid Reporting Quick Guide

SAFM Quick Guides

SAFM Quick Guide

SAFM Reporting Reference Guide

SAFM Student Awarding Page Quick Guide

SAFM Award Status Page Quick Guide

SAFM Rejections Quick Guide

SAFM Recalculations Quick Guide

SAFM Reversals Quick Guide

Policies

Graduate Assistantships University Policy

Health Insurance Subsidy University Policy

 

Need Help?

Your first point of contact for departmental aid awarding questions and issues is your SIS Local Expert. "Local Experts" are located throughout the University schools and departments. As needed, they will forward your question or issue to ISDS/SIS or Student Financial Services (SFS). If the answer or resolution is of value to the rest of the users in your school or department, your local expert will disseminate the information.

If your Local Expert cannot assist you, contact the help desk by emailing 4help@virginia.edu. Enter "Departmental Aid Question" in the subject line of your email and cc: Sarah Doran (sbj3w@virginia.edu), Amy Nolasco (akn4b@virginia.edu).