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2017-2018 Application Requirements: Parent W-2 form

Please review the information below carefully. Generally, an employer files a W-2 with the IRS to report annual earnings as well as federal, state and other taxes withheld for an employee. The employer also provides a W-2 to each employee. Students who are dependent for financial aid purposes, or who receive a request on their SIS To Do List, should submit the relevant documents listed here. Please contact SFS as soon as possible if you have questions regarding the request for parent W-2 form(s) or are unable to submit the application requirements.

  • If no parent received a W-2 for working in 2015, submit a Substitute Parent W-2 Form to confirm that no W-2 was received in 2015.
  • If your parent worked for the World Bank, International Monetary Fund (IMF), the North Atlantic Treaty Organization (NATO) or any other organization that qualifies for an exemption under a tax treaty or U.S. tax law and did not receive a W-2, submit a certification of income from your parent’s employer. The certification must reflect gross annual earnings from that employer.
  • If your parent received a W-2 for working in 2015, submit a copy of each W-2 received by each parent. Please be sure that W-2 forms that are shaded are readable when copied and/or faxed. W-2 forms that are not readable may delay the review of the student’s financial aid application.
  • If your parent did not work in the U.S. but worked in a foreign country, submit a certification of income or statement of earnings from each foreign employer. The document must be issued by the employer, translated into English, and reflect gross annual earnings from that employer in that country’s currency
  • If your parent received a W-2 and worked in a foreign country, submit a copy of each W-2 received as well as a certification of income or statement of earnings.

Documents may be faxed to (434) 924-7636, attached as a .pdf to an email to sfs@virginia.edu, or mailed to: Student Financial Services, P.O. Box 400204, Charlottesville, VA 22904. Please note that the University of Virginia does not participate in the College Board’s Institutional Documentation Service (IDOC).