Direct Deposit

Direct deposit is a safe and easy way to have funds deposited directly into an account at the financial institution of your choice in the United States. Students can use Direct Deposit for student account refunds, Fellowship Stipends, Travel Reimbursement, and Payroll Wages (including work-study). A U.S. bank acount is required to sign up for direct deposit.


How to Set Up Direct Deposit

To sign up for this service, log into the Student Information System and select "Financials" in the left menu, and then "Finance Center." In the Finance Center, you will find the link to the secure online electronic form to submit your information.  Click on the link (example shown below) titled Sign Up for Direct Deposit.

Finance Center


If you do not have existing Direct Deposit information on file, you will be taken to a blank page for you to complete the required information. You must select whether the account information you are providing is for a Checking or Savings Account.  You must provide your Bank Routing number and the Account Number.  After you have indicated your Bank’s Routing Number, press tab, and the Bank name will appear automatically.  Verify that the Bank Name that appears is in fact your bank.  You will be asked to enter your account number twice for verification purposes.  A sample check showing the location of the information required is provided for your reference on that page.

Direct Deposit

If you already have banking information on file with the University, you will be taken to a page with your current information.  You can update the existing information if you have changed banks or account numbers. 

Direct deposit example


Students Who Are Also Employees of UVa

If you are both a student and an employee of the University, you must set up your employee wages direct deposit instructions through Workday.  Any Direct Deposit related questions should be directed to [email protected].


Direct Deposit FAQs

Q: How is money deposited into my account?
A: The University's bank will electronically instruct your financial institution to credit your account for the amount owed to you on the predetermined date.  Your financial institution then deposits this money into your account and charges the University's bank account.  You may have an account at almost any financial institution in the United States. 

Q: When can I access the money deposited into my account? 
A: Your money will be available to you the morning of the payment date.  The money may be in the account and available for use, but not show up in a voice response/ATM balance until one day later.  If you are unsure of a deposit having been made, contact your financial institution.  Ask to speak directly with their ACH Account Coordinator for direct deposit.  This is quicker than if you deposit a check, in which case you might not have access to your funds until the next day or later.

Q: How can I be sure my deposit was made? 
A: If you are receiving a direct deposit that is related to a refund or stipend payment from SIS, you will receive an e-mail message or a written notification that a direct deposit has occurred. The deposit will be reflected on your monthly statements from your financial institution.

Q: What if there is a discrepancy between my bank and the deposit notice I received from the University? 
A: Notify your financial institution and the University immediately.  You have up to 60 days from your account statement date to notify your bank in person, by telephone or in writing of an unauthorized deposit or incorrect deposit amount. (If you notify them in person or by telephone, you may also be required to provide a written confirmation within 10 business days). If the financial institution needs more than 10 business days to investigate and resolve your situation, it must credit the amount in question to your account during the investigation.

Q: What if I terminate or close my account? 
A: Update your banking information through SIS or through UVa Employee Self Service (see information above about updating your information)

Q: How do I make changes for direct deposit? 
A: Update your banking information through SIS or through UVa Employee Self Service (see information above about updating your information)

Q: Do I need a bank account to use direct deposit? 
A: Yes. A US bank account is necessary for you to receive direct deposit payments. Some financial institutions offer free or low-cost checking or savings accounts when you use direct deposit.

Q: With direct deposit, can the University take money out of my account or obtain confidential information about me through my deposit? 
A: No!  Only you can approve the withdrawal of money from your account. The University cannot obtain your account balance or any other personal information. They only have access to the information you provided when you signed up for Direct Deposit online.  Receiving your money through direct deposit is more confidential than being paid by check because fewer people are involved in the delivery and deposit of your payment.