The University offers an optional, interest-free semester based payment plan. The plan helps families spread the cost of eligible charges over monthly payment installments (plan length depends upon time of enrollment in the plan). The plan will automatically rebalance to match the student account balance (including any anticipated aid).
Automatic payment installments occur on the 5th of each month that a plan is active for. The plan owner will receive a notification prior to the actual withdrawal. It is important to note that if a student is the owner of a payment plan, their Authorized User will not receive a notification. However, if the Authorized User is the owner of a payment plan, both the Authorized User and student will receive notifications.
The fall payment plan's final installment is October 5th. The spring payment plan's final installment is March 5th. There is a $45 enrollment fee associated with each semester a payment plan is utilized.
A payment plan for international students is also available. Read below for more information and how to sign up for either payment plan through UVAPay. Fall enrollment deadlines are June 5, 2023 (5-month plan), July 5, 2023 (4-month plan) and August 5, 2023 (3-month plan).
Of course, there is no requirement to use the payment plan; you may pay your balance due in full by your due date instead. Note that there is no payment plan available for the summer or January Term.
Follow this link for step-by-step instructions for enrolling in the UVAPay optional semester payment plan, or read below for important information about the plan.
- All students who are directly charged by the University.
- Authorized users can enroll in a payment plan on behalf of their student.
- Students and authorized users must be willing to allow automatic withdrawals from a personal U.S. checking account or scheduled charges to a debit or credit card.
Note: Federal Work Study funds are not credited to the student account up front and so should not be factored into the budgeting process for semester payment plans or how much you might need to pay out of pocket at the start of a term.
Charges eligible for and covered by the payment plan
Tuition and Required Fees
Tuition, course fees, comprehensive fees, school fees, and activity fees
Costs for living in University housing facilities
Costs for University meal plans
Departmental charges are referred to the student account from another University office. Examples include University Bookstore, Student Health, Library, Parking and Transportation, Emergency Ride Program, and School of Architecture printing fees
Charges not eligible for or covered by the payment plan
Health Insurance Charge
The health insurance charge is excluded from the Tuition & Fee payment plan.
These short-term loans include Honor Loan (from the Dean of Students' Office) and Emergency Loans (from SFS)
Students or one of the student's authorized users can enroll in a UVAPay semester payment plan. Our system supports one plan per term, and there is one plan owner per plan (we currently do not support multiple plans per term). Because the payment plan agreement is between the plan owner and the University, only the plan owner can manage the associated payment methods.
- If the student enrolls, the student is the owner of the plan and will receive communications about their plan. If a student is the owner of the plan, an authorized user will not automatically receive any email communications.
- If an authorized user enrolls in a payment plan for their student, the authorized user is the owner of the plan and will automatically receive the payment plan emails (as well as the student).
|15 Days Before||Possible Rebalance Notification|
|Notification email letting you know your plan may be rebalanced in five days.|
|10 Days Before||Rebalance Activity (Increase or decrease to match eligible charges and aid changes)|
|If you have eligible charges on your student account, your payment plan balance will adjust to match the eligible charges on your student account (see eligible charges above). If you make a payment or receive aid (including anticipated aid), your payment plan installment amounts will adjust to account for the credits. Remaining installments will be adjusted (equally) to ensure payment in full when the final installment is processed. Log in to UVAPay to review these changes.|
|5 Days Before||Autopay Reminder|
|Reminder email letting you know your autopayment will be processed on the 5th. Make sure you have funds available in your bank account or credit card to cover the upcoming payment and avoid cancellation of your payment plan. Want to change your payment method? Log in to UVAPay to manage your payment method now.|
|1 Day Before||Final Rebalance Activity (Decrease only)|
|If you received additional aid (e.g., scholarships, loans, grants) or submitted recent payments, remaining installments on your payment plan will be rebalanced down (equally).|
|5th of the Month||Installment is Processed|
|Monthly automatic installment is processed automatically from your checking account or debit or credit card. Credit card or debit card transactions will incur a 2.75% service fee for each transaction. You will be notified by email when the payment has been processed.|
There is a $45 nonrefundable enrollment fee for each term you choose to enroll in the plan. There is no monthly interest charge. For the fall plan, the $45 nonrefundable fee is due at the time of enrollment. For the spring plan, you will be charged the $45 nonrefundable enrollment fee beginning October 15th. The enrollment fee is deducted from your bank account or charged to your debit or credit card depending on your chosen payment method.
The enrollment fee helps finance the costs associated with deferring payments (i.e., enabling the spread of payments over multiple months) and administering the payment plan.
Rebalancing will occur prior to the August, September, and October installments of the fall plan and prior to the January, February, and March installments of the spring plan.
Here's how it works:
Before you have actual charges posted to your student account, you will build a budget of your payment plan in UVAPay using the tuition estimator (housed within the enrollment form) or the cost of attendance information, and you will be asked to provide information about other credits you anticipate will apply to your student account. These tools will assist you in estimating the "out-of-pocket costs" you will need to pay over the course of your payment plan period. During this budget phase, monthly installment amounts are based on your estimated balance, divided by the number of installments remaining in the payment plan.
Need to make changes to your budgeted amounts? Call or email SFS. Or just wait until after charges post and we will automatically adjust your budgeted balance.
Soon after your term charges have posted to your student account, typically by mid-July for fall term and mid-December for spring term, we will adjust your payment plan balance to match the student account balance. This process is called rebalancing and it happens every month, about ten days before each installment is processed. Rebalancing knows to subtract the anticipated financial aid displayed on the Account Summary and Account Activity tabs when it calculates your payment plan balance. Don't worry about being caught off guard by a new installment amount, though. We'll keep you informed by email if we are rebalancing your plan up or down in plenty of time for you to ensure you have the funds in your account by the time of the installment payment on the 5th of each month.
Paying with eCheck, Credit or Debit Card
We recommend you use "eCheck" as your payment method to avoid paying the non-refundable 2.75% convenience fee associated with each transaction paid by debit or credit card. If you choose to make your monthly installments by credit or debit card, you will be charged a non-refundable 2.75% convenience fee for each transaction. On a monthly installment of $3,000, for example, the convenience fee will be $82.50.
Changing your Payment Method
Only the payment plan owner has the ability to change the payment method. To do so, the owner should:
- Log into UVAPay
- Select the Payment Plans tab
- Click on the Manage Autopay button, then change or update the payment method for upcoming installments
- Any changes or updates to the Payment Method must be completed no later than one calendar day before the date of the scheduled automatic installment.
For example, if a payment is scheduled for October 5 and the payment plan owner would like to change the bank account the automatic installment payment will be drawn from, he or she must do so by midnight, Eastern Time, on October 4. Otherwise, the installment payment will be drawn from the old bank account instead of the new one.
You will receive notification before any installment is processed to give you an opportunity to make sure sufficient funds are available to process each upcoming installment. Once your payment plan is in the Actual Phase, if an installment fails for any reason, the payment plan will be automatically terminated. This might occur if a credit card transaction is declined, an eCheck is returned for insufficient funds, or your bank account is closed. You will also be charged a $50 non-refundable fee for each failed payment plan installment. If you wish to reactivate your plan after termination occurs for this reason, you must contact Student Financial Services directly for assistance.
Multiple Payment Plans
Students can have only one active payment plan at a time during an academic term. Even if a student has more than one authorized user, the student may only have one payment plan for a payment plan period. For example, two authorized users cannot both have a fall term payment plan for the same student in the same semester.
An optional, interest-free international semester payment plan is available to help families overseas spread the cost of eligible charges into monthly payment installments (plan length depends upon time of enrollment in the plan).
Payment installments are due on the 5th of each month that a plan is active for, and must be submitted manually to ensure accurate exchange rates (automatic draft is not possible for international cross-border transactions). The plan owner will receive reminder notifications prior to each payment due date (10 days and 5 days prior to installment due date). It is important to note that if a student is the owner of a payment plan, their Authorized User will not receive a notification. However, if the Authorized User is the owner of a payment plan, both the Authorized User and student will receive notifications.
The fall payment plan's final installment due date is October 5th. The spring payment plan's final installment due date is March 5th. Enrollment in an international payment plan requires the first installment to be paid at the time of enrollment, in addition to a $45 enrollment fee each semester a plan is utilized.
Fall enrollment deadlines are June 5, 2023 (5-month plan), July 5, 2023 (4-month plan) and August 5, 2023 (3-month plan).
There is no requirement to use the international payment plan; you may pay your balance due in full by your due date instead. Note that there is no payment plan available for the summer or January Term.
Follow this link for more information about making international and wire transfer payments.
The University also offers an optional, interest-free payment plan to help spread the cost of the Aetna Student Health Insurance plan over monthly payment installments. Health insurance payment plans become available in early October after the student health insurance charge posts. There is a $45 non-refundable enrollment fee associated with a health insurance payment plan.
Automatic payment installments are scheduled for November 1st, December 1st, and January 1st (students eligible for a spring plan will have a 2-month option with installments on April 1st and May 1st). The plan owner will receive a notification prior to the actual withdrawal. It is important to note that if a student is the owner of a payment plan, their Authorized User will not receive a notification. However, if the Authorized User is the owner of a payment plan, both the Authorized User and student will receive notifications.
Enrollment in a health insurance payment plan covers the Health Insurance charge only. This plan does not rebalance. The health insurance plan is separate from the standard Semester Tuition and Fees payment plan as noted in the eligible charges section above.