The W-9S Process for Obtaining SSNs and ITINs

Every fall, we conduct an audit of the Student Information System (SIS) for those students who do not have a valid Social Security Number (SSN) or other Individual Taxpayer Identification Number (ITIN) on file. Federal law requires the University to request and for students to provide their SSN or ITIN in order for the University to comply with federal reporting requirements related to the IRS 1098-T form. This form reports payments toward qualifying educational charges to the IRS. For more information about this requirement, please visit http://www.irs.gov and see sections 6109 and 6050S. 

We have developed a process by which students without an SSN or ITIN in SIS can safely and securely provide it to us through their SIS account to become compliant with federal law. Students will receive an email notification from Student Financial Services in mid-October which will guide them through the process of completing a W-9S form through SIS.

International Students: Even though you may not have an SSN or an ITIN, you must complete this process to allow the University to meet its obligations to the IRS. Complete the form and indicate your status as an international student and that you do not possess an SSN/ITIN or intend to file a U.S. income tax return. Then you're done!

In addition to complying with federal requirements, other possible benefits to students include: 

1. The Taxpayer Relief Act, which allows students or their parents to claim education tax credits, requires the University to report to the IRS the taxpayer identification number of each student who may be eligible for education tax credits, and any charges for qualified tuition and related expenses placed on the student's account during the previous calendar year. The taxpayer identification number allows us to properly report these charges to the IRS. 

2. The National Student Clearinghouse can report to the National Student Loan Data Service that a student is, in fact, an enrolled student, thereby allowing any student loans to remain in deferment while the student is in school. 

3. If a student plans to apply for federal financial aid, the SSN is required. 

4. If a student is covered on a parent's health or auto insurance, some insurance companies require certification of enrollment. 

5. External agencies, such as potential employers, will be able to verify a student's degree on behalf of the University by taking advantage of the National Student Clearinghouse's automated degree verification service.