Step Two: Federal Aid Application Process

If you do not qualify for enough aid through your department to cover all your costs, you may consider applying for federal aid.  Students in the Darden School of Business, School of Law, or School Medicine should contact their school’s financial aid office for more information. Students in the MS-MIT and Accelerated Engineering programs should click their program link in left-hand menu. For all other graduate programs, please follow the instructions below.

 

Complete the Free Application for Federal Student Aid (FAFSA)

For the quickest and most accurate processing, students are encouraged to complete the FAFSA online at www.fafsa.ed.gov. The University of Virginia's school code for the FAFSA is 003745. Graduate students must apply each year for federal aid. Do not complete the CSS Financial Aid Profile as this will delay the processing of your financial aid application.

 

What’s Next?

Your FAFSA will be sent to us electronically. We will review it, and if necessary, request additional documentation to verify your information.  Monitor your To Do List in your SIS Student Center and reply promptly to request for additional information. Please do not submit copies of your most recent tax documents unless you are specifically instructed to do so by our office.

Once we receive and review all of your information, including any departmental awards and your enrollment, we will post your award information in the Finances section of your Student Center in the SIS, detailing your financial aid package.  For instructions on how to view your award, please click here.

In most cases, graduate students are awarded federal aid in the forms of loans and/or work study. Graduate students may receive up to $20,500 in Federal Direct Unsubsidized Student Loans during the award period. Students may also receive a Graduate PLUS loan or a private loan for up to the difference between the student’s budget and any other resources including Direct Student Loans. Please see 2017-2018 Academic Year Loans: Graduate Students for details regarding graduate loans.

Depending on availability of funds, graduate students may also receive up to $5,000 in a Federal Work-Study award for the academic year.

 

Federal Financial Aid & Cost of Attendance Limits

If you receive federal aid, that the total of all financial assistance, including loans, work study, departmental awards, tuition remission, and health insurance assistance cannot exceed the estimated cost of attendance.

Exceeding the cost of attendance has several undesirable consequences, including the delay of refunds to students and/or requiring students to repay money that was previously given to them. In an effort to prevent excess funding situations, our office must wait until the departmental awarding is completed before we can award your federal financial aid. 

Since many departments complete their awarding later in the summer, your federal financial aid award may not be posted until early August. It is in the best interest of all to avoid an excess funding situation, so we appreciate your patience in this process. 

 

Important Reminders Regarding Federal Aid

Graduate students must be enrolled in at least 6 credit and/or research hours to be considered for any Federal assistance for the academic year. Graduate students are encouraged to enroll early for a more accurate Federal financial aid award.

Graduate students are billed based on the student’s Approved Academic Load, not on the number of hours for which the student is actively registered.  Approved Academic Load (either full time or part time) is determined by your respective graduate department:

  • Full time: based on enrollment of 12 credit hours. A student is charged the full-time rate even if the student chooses to take a reduced course load (less than 12 credit hours).  For example, if a student enrolls in 9 research hours and her Approved Academic Load is full time, the student will be charged for 12 credit hours.
  • Part time: based on enrollment of 6 hours. A student is charged the part-time rate provided the student is enrolled in no more than 6 hours.