How to Apply for Financial Aid: Transfer Applicants

FALL 2018 APPLICATION DEADLINE: APRIL 1, 2018

SPRING 2019 APPLICATION DEADLINE: NOVEMBER 1, 2018

The University of Virginia meets 100% of a student's demonstrated financial need.  For more information about our financial aid program, see http://financialaid.virginia.edu.

Eligible students who wish to be considered for all types of need-based state and institutional financial aid for the 2018-2019 academic year must complete and submit the 2018-2019 CSS/Financial Aid PROFILE (Profile) and 2018-2019 Free Application for Federal Student Aid (FAFSA) by April 1, 2018. This deadline impacts financial aid eligibility for the entire academic year, including January Term and Summer Session. In addition, students who wish to receive a preliminary financial aid award before the May 15 admission commitment date should also submit all supporting documents by April 1. Please refer to our Guide to the Profile for help in completing this application.

Students who are unable to meet the application deadline should contact Student Financial Services well before the deadline. Students who do not submit their applications by April 1 may still apply for federal financial aid (Federal Direct Loans and, if they qualify, a Pell Grant).  Note that the financial aid application deadline comes prior to the date by which you will learn of your admission decision.

Applications are reviewed based upon the date the application is considered complete-- the earlier a student submits all application requirements, the earlier that student’s application will be reviewed. Students who submit their additional application requirements after the deadline will still be considered for all forms of aid, but are not guaranteed a preliminary award prior to the admission commitment deadline.

 

Importance of Meeting the Application Deadline

Students who do not submit the FAFSA and CSS PROFILE by the application deadline are considered late applicants. While late applicants are not eligible for state and institutional financial aid such as grants or scholarships, they may still apply for federal financial aid (Federal Direct Loans and, if they qualify, a Pell Grant). This deadline impacts financial aid eligibility for the entire academic year, including grant consideration for January Term and Summer Session.

Students who are unable to meet the application deadline should contact Student Financial Services well before the deadline with their concerns.

UVA meets student need with scholarships, grants, work-study and need-based loans. Generous donors provide much of the scholarship and grant funding. Your financial aid application submission authorizes the University to show your name, demographic information and relevant award amount(s) to University Advancement and applicable donors(s). If you receive a donor-funded grant or scholarship, you can ‘opt out’ of this disclosure as required by the Family Educational Rights and Privacy Act of 1974 (FERPA).

 

PREPARING TO APPLY

Available starting October 1st, the 2018-2019 Profile and 2018-2019 FAFSA ask for income and tax information from 2016. Most families, by October 1, 2017, should have all materials available to complete these two applications.

Once you have submitted the applications you can update your FAFSA online, but the Profile cannot be updated online. Please contact SFS for instructions on updating your Profile.  Most undergraduate students will need help from their parents to complete all the application materials, so start the conversation early. Don't wait until February to get started.

Important Note: Our office assumes that the tax documents you supply to Student Financial Services accurately reflect what you have submitted to the IRS. We use tax return data to make corrections to the FAFSA and the Profile and will update those documents with the corrected data after May 1 each year.

 

APPLICATION CHECKLIST

Due April 1 (Fall Transfer) or November 1 (Spring Transfer)

Step 1: Required Applications

The following documents are required by the above date for a student to be considered for all forms of need-based federal and institutional financial aid.

 

Step 2: Required Supporting Documents

The following additional documents are required of all applicants. Students must submit all of these documents by April 1 in order to receive a preliminary award prior to the May 15 transfer admission commitment deadline. Students who submit these requirements after April 1 will still be considered for all forms of aid but are not guaranteed a preliminary award by May 15.  After submission of all the required documents below, students should also check their SIS To Do List regularly for any additional required documentation.

* Applicants who are considered independent for financial aid purposes should only submit the student 1040 and W-2. For information on circumstances that may qualify an applicant as independent for federal financial aid purposes, please click here.

Documents may be submitted by fax (preferred) or paper mail. Our contact information is at the bottom of this page. Please choose only one method of transmission and ensure the documents are labeled with the student's full legal name and student ID number (sent to the student in the email they received from Undergraduate Admission when they applied for admission).  We do not recommend you use email to send documents that contain personally identifiable information, such as social security numbers.

 

 

WHAT HAPPENS NEXT

Applications are reviewed based upon the date the application is considered complete--the earlier a student submits all application requirements, the earlier that student’s application will be reviewed. Because the University meets 100% of a student's demonstrated need, students are not awarded more or "better" financial aid based on the date they apply, provided that both the PROFILE and the FAFSA were submitted by April 1. 

Students should check their SIS To Do List frequently. In some cases, additional documents and forms may be required before the application review can be completed and an award can be offered. 
 
Two common application errors that result in requests additional information include:
  • information was omitted that should have been reported
  • discrepancies exist between information reported, most likely between the PROFILE and the FAFSA

Delays in submitting requested information may result in a delay in providing an award. Students who are unable to submit or are having difficulty submitting both the PROFILE and the FAFSA by April 1 should contact our office immediately.  You can reach us at (434) 982-6000.

 

Verification

Some students may be selected for verification by the Department of Education. SFS is required to collect specific information to complete verification in addition to those items listed under Application Requirements. In almost all cases, students must submit an Internal Revenue Service (IRS) Tax Return Transcript to verify income or successfully upload tax information using the IRS Data Retrieval Tool. Instructions for obtaining a Tax Return Transcript.

We recognize that some students and parents may not have filed their federal income tax return at the time their application is selected for verification. As a result, students may receive a preliminary award without the tax return transcript, but it is required in order to receive an official award later in the summer. The preliminary award is subject to change if the information on the tax return transcript is inconsistent with the federal income tax return.

 

Preliminary and Official Financial Aid Awards

Students who submit all application materials by the deadline will receive a preliminary award by the admission decision deadline. Students who submit all application materials after March 1 may receive their preliminary financial aid award prior to May 1, but may need to make their Admission decision without the benefit of the preliminary award. Please refer to the Financial Aid Basics section for crucial information on preliminary awards, types of aid, estimated cost of attendance, how to receive your financial aid, and more.

Preliminary awards are made without any consideration of other resources a student may receive, such as a tuition benefit from a parent's employer, Veteran's Administration benefits, or non-University scholarships.  After May 15, these resources will be included in the official award letter.  Since we meet 100% of need, the composition of the official award letter, including grant amounts, may differ from the preliminary award letter to reflect these additional resources.  In other words, the official award letter will reflect what the preliminary award letter would have looked like had we considered additional resources at the time we created it.