Student Financial Services generates term statements approximately 30 days before the beginning of the Fall and Spring term. There are no term statements generated for January term or Summer Session; charges for these terms as well as activity that occurs after a term statement is produced, refer to your Current Account Activity in QuikPay. A schedule of bills and due dates is listed here. Charges include tuition and fees, room, dining plan, telecommunications, bookstore, and other miscellaneous charges such as parking fines, library fines, and referred Student Health Charges. Payment must be received on or before the due date to prevent late fees and holds on your account. If you are withdrawing from the University and do not receive financial aid, click here for a table showing any possible refund you might expect to receive.
Students log in to their SIS account to access QuikPay and their term statement and other charges. Authorized payers log in to QuikPay by clicking here.
Viewing Your Bill
The University of Virginia, in partnership with Nelnet Business Solutions, an e-commerce service provider, makes student term statements available on-line for viewing and payment through an electronic system called QuikPay. The current term statement and statement history are available for viewing. No paper bill is sent to students or to the student's permanent home address.
E-bill notifications are sent to our students’ University of Virginia (virginia.edu) e-mail addresses and to e-mail addresses of authorized payers when a statement has been posted and is available for viewing. Please note that authorized payers can only receive those notifications after the student or customer has logged into QuikPay and enrolled them as an authorized payer (instructions here). The e-bill notification will include instructions on where to go to view and pay the e-bill. Emails are also directed to customers and authorized payers confirming payments made on-line and confirming authorized payer setup or change.
Within the QuikPay system, users can view their current account statement and statement history, as well as view and print a PDF version of these statements and remittance advice. The term statement displays prior term balances, tuition, fees, and any room and board charges for the upcoming term. The lower portion of the statement displays any anticipated credits (loans, outside scholarships, or other credits). At the bottom of the term statement, the total due is displayed, subtracting anticipated credits from the term charges and prior term balances.
NOTE: The term statement is a static document and is not updated once it is produced. All activity that occurs after the term statement has been produced, including any payments, newly-accepted loans, or additional outside scholarships, is best viewed under the Current Account Activity in QuikPay.
An electronic payment can be made by e-check or credit card or payment by paper check can be mailed along with the remittance portion of the PDF version of the statement.
Students can set up parents and others as authorized payers in the QuikPay system. For instructions, click here.
Paying Your Bill
Payments can be made by e-check or by credit card through QuikPay and will be posted to your account by the next business day. Please note that VISA has, on their own, elected not to participate in our payment program.
Payments can also be made with paper check and mailed, using the printable remittance advice available on-line. Students access QuikPay from the Finances section of the Student Center in the SIS. Authorized payers access QuikPay by logging in here. To see your remittance advice, choose "Current Statement" in the left hand menu, and then click "Printable Statement" from the Current Statement. This will display the Remittance Advice for you to print and enclose with your check payment.
Once in QuikPay, click on Current Account Activity to see the most recent activity. Both Current Due Amounts and Past Due Amounts are displayed. Past Due Amounts are due immediately while Current Due Amounts are due at the end of the current month (due dates are shown next to each line item).
You may pay your balances on-line in QuikPay by e-check or credit card (MasterCard, American Express, or Discover - note that credit card payments are assessed a 2.75% fee by Nelnet Business Solutions). There are no service fees for e-check payments!
You may also mail a check or pay in person at the Cashier's Office in Carruthers Hall. If you choose to mail a check, go to your Current Statement in QuikPay, click on the Printable Statement, and print the remittance advice portion to include with the check. Checks should be made payable to UVa and mailed to: UVa Student Payment Processing P.O. Box 400204 Charlottesville, VA 22904-4999. Students in the School of Continuing and Professional Studies paying by check should make payment to the regional center through which they are enrolled.
The QuikPay system is used by many universities to manage their on-line billing services. It provides for account management 24 hours a day 7 days a week and was developed under the highest Internet security standards. In addition to viewing the current most recent statement, students/customers can view printable versions of their statements, set up parents or others to be authorized payers on their behalf, view payments made on-line immediately, and manage their e-bill notification email and payment profiles.
If you have a 529 college savings plan, we encourage you to contact the provider directly at the time the term statement comes out for information on how to use your funds. You can access the website for the Virginia 529 plan here.
Please write to us at firstname.lastname@example.org with any questions you may have.
University Refund Policy
Students who do not receive Title IV financial aid undergo the University Refund process. The schedule for allocation of tuition and fees amounts charged and amounts credited is as follows:
|School Week||% Charged||% Credited|
|Jan 12 - Jan 18||20||80|
|Jan 19 - Jan 25||20||80|
|Jan 26 - Feb 1||30||70|
|Feb 2 - Feb 8||40||60|
|Feb 9 - Feb 15||50||50|
|Feb 16 - Feb 22||60||40|
|Feb 23 - March 1||100||0|
Any refunds due to the student because of withdrawal will first be offset against any other amounts owed to the University.
Tuition and Fees: In the event a student withdraws from the University, tuition and fees will be charged on a percentage basis based on the school week within which the student withdraws. The effective date of withdrawal is determined by the Dean of the school in which the student is enrolled, and is recorded on the official withdrawal form, which the student must complete as part of the withdrawal process.
Residence Hall: No refund of residence hall rent shall be made in the event of withdrawal after the fifth class day of each semester. Upon vacating student housing facilities, the room key must be returned to the Student Accommodation Office. The date the room key is returned to the Student Accommodation Office is the effective termination date of the student housing contract.
Dining Services: The Dining Services contract covers meal plans for both fall and spring semesters. Students wishing to cancel their contract must notify the Contract Coordinator at (434) 982-5140 by the specified deadline. There is a $50 non-waiver administrative fee to cover processing charges. This charge is also assessed to students withdrawing from the University. For further information regarding contract meal plans and charges call (434) 982-5124 or visit their website.