An Orienting Note to Students and Parents: As in all matters related to the tax implications of education expenses, Student Financial Services staff will be unable to advise parents and students. We strongly encourage you to speak with a qualified tax advisor. Please refer to official IRS policies for information about 1098-T forms, education credits and other tax benefits for education. In all cases, when claiming a tax credit or deduction, the taxpayer's financial records serve as the official supporting documentation for calculating the amount being claimed. You might also find the IRS' interactive 1098-T eligibility page to be useful.
As required by the Internal Revenue Service (IRS), Form 1098-T is mailed by Jan. 31 each year to all students who had qualified tuition and other related educational expenses paid during the previous calendar year (unless the student requested to access the document electronically through SIS, in which case a physical form will not be mailed). Follow this link to see the form letter explaining changes to reporting on the 1098-T form for the 2018 year.
The 1098-T form is informational only and should not be considered as tax advice. It serves to notify students they may be eligible for federal income tax education credits such as the Lifetime Learning Credit and the American Opportunity Credit as part of their Federal Income Tax Return. IRS Publication 970 "Tax Benefits for Higher Education" as well as Chapter 34 of IRS Publication 17 provide additional information on these credits. 1098-T forms report qualifying payments made during 2018.
While the 1098-T form provides a good starting point, the 1098-T, designed and regulated by the IRS, may not contain all of the information needed to claim a tax credit. To determine the amount of qualified tuition and fees paid, and the amount of scholarships and grants, military educational benefits payments, tuition benefits, and other sponsored payments received, a student should use their own financial records or access account activity through UVAPay or establish an authorized user to access this information. There is no IRS requirement that you claim the tuition and fees deduction or an education credit. Claiming education tax benefits is a voluntary decision for those who may qualify.
In order to receive a 1098-T form with your Social Security Number or Individual Tax Identification Number, and in order for this information to be reported correctly to the IRS, please ensure that the student's SSN or ITIN is being stored in the Student Information System. To update your information, please contact the Office of the University Registrar. They will explain the process for supplying your information in the event you have not previously done so.
1098-T forms report qualifying payments made during 2018. Payments received for qualified tuition and related expenses include those applied to tuition, mandatory (comprehensive) fees, and off-grounds fees. Housing and dining charges or tuition for non-credit classes are not included.
The IRS provides a tool that may help you to determine if you are eligible for one or more available tax deductions/credits. We hope this may prove useful to you as you prepare your income tax return.
There are several reasons a student would not receive a 1098-T form. If you fit one of the conditions below, please do not contact Student Financial Services requesting a 1098-t form, as we cannot produce one for you. Please consult your tax advisor for advice on how to account for education-related expenses for 2017.
Some of the most common reasons you did not receive a 1098-T form:
If you had no payments posted in 2018 that applied to qualified charges for tuition and related expenses
If financial aid (e.g., scholarships, grants, military educational benefits payments, tuition benefits) covered all your tuition and related expenses for the year
If academic credit was not obtained in the calendar year for which the 1098-T is generated
If your department paid your charges in full
How to read at a glance the information on the 1098-T form:
Box 1 - Payments received for qualified tuition and related expenses, including 529 college savings plans and state prepaid plans
Box 2 - Amounts billed for qualified tuition and related expenses
UVA reports qualified tuition and related payments; therefore, Box 2 will be grayed out.
Box 4 – Adjustments made for a prior year
This box shows the amount of any tuition and fees reductions or payment activity in the current calendar year for charges that were reported in a previous calendar year.
Box 5 – Scholarships or grants
The figure in Box 5 includes scholarships, grants and, if applicable, payments made by a third party under formal billing arrangements (i.e. outside scholarships, employer provided educational assistance (regardless of taxability), military educational benefits payments, etc.) which have been administered by UVA.
Box 6 – Adjustments to scholarship or grants for a prior year.
This box shows the amount of any scholarship, grant, and if applicable, third party reductions in the current calendar year for aid that was credited in a previous calendar year.
Other Records of Payment
Please refer to the Account Activity tab in UVAPay for this information. On this tab, you can generate an activity report by specifying a date range of your choice.
If your tuition and fees were paid through the Virginia Prepaid529 plan, please contact them directly to obtain a record of payments. They can be reached at 1-888-567-0540. If your payment was made through a pre-paid education program from a state other than Virginia, please contact that program directly.
Electronic Receipt of the 1098-T Form
The University generally provides the 1098-T form in an electronic format, and students consent to receiving this information when they assent to the Financial Responsibility Agreement. If the student, after having given consent, decides later to withdraw that consent, that withdrawal must be made in writing to SFS or by email from the student's UVA email account. In cases where consent to receive the form electronically is either not granted or is withdrawn, the student will receive a paper copy at the permanent home address as it is listed in the Student Information System (SIS). It is the student's responsibility to maintain accuracy of that address information.
Consent to receive the form electronically, once given, will remain in effect for all future years in which the student is eligible to receive a 1098-T form.