Welcome to the Departmental Aid Users online resource. The purpose of this page is to provide you with valuable resources to perform your work in support of awarding your students. Check back regularly for important dates and resources.
| Calendar Item | Date |
|---|---|
| 2026 Fall Tuition Calculates (waivers go from $1 to actual) | July 3, 2026 |
| Student Health Insurance website opens | July 15, 2026 (tentative) |
| Fall term charges statement notification (other dates) | July 28, 2026 |
| Fall Financial Aid Disburses (GRAD/UGRD) | August 17, 2026 |
| Fall First Day of Classes | August 25, 2026 |
| Student Health Insurance website last day to enroll/waive | TBD |
| Fall Tuition Due Date (for most programs see here for Other Due Dates) | September 9, 2026 |
| 2026 SAFM/DA closes for 2025-26 entry | September 25, 2026 (estimated) |
| Health Insurance Charges Posted | September 30, 2026 |
| Health Insurance subsidy fall disbursement | October 1, 2026 |
| Health Insurance charge due date | October 31, 2026 |
| 2027 Spring tuition calculates (waivers go from $1 to amt) | November 13, 2026 |
| All 2027 Spring entries should be approved | December 4, 2026 |
| Spring Term Charges Notification (GRAD, UGRD, see here for programs) | December 15, 2026 |
| 2027 J-Term | January 4-15, 2027 |
| J-term Financial Aid Disburses (BUSN, LAW) | January 4, 2027 |
| J-term Financial Aid Disburses (GRAD, UGRD) | January 5, 2027 |
| J-Term Tuition Due (GRAD, UGRD) | January 5, 2027 |
| Spring Financial Aid Disburses (BUSN, GRAD, UGRD) | January 11, 2027 |
| Spring First Day of Classes (GRAD, UGRD) | January 20, 2027 |
| Spring Students Targeted Cancellation w/ Prior Term Balance | January 22, 2027 |
| Spring students with no enrollment cancelled in SIS | TBD (estimated January 26th) |
| Spring Tuition Due Date (GRAD, UGRD - see here for other programs) | February 4, 2027 |
| Spring Term Ends (Academic Calendar | University Registrar) | May 14, 2027 |
| Summer Begins (Homepage | Summer Session) | TBD |
| Fiscal Year End Closing Activity and Schedule | May – June 2027 |
May 2026 | 4/23/2026 |
| June 2026 | 5/22/2026 |
| July 2026* | 6/19/2026 |
| August 2026 | 7/23/2026 |
| September 2026 | 8/21/2026 |
| October 2026 | 9/23/2026 |
| November 2026 | 10/23/2026 |
| December 2026* | 11/17/2026 |
| January 2026* | 12/15/2026 |
*Disbursement dates adjusted to account for holidays, calendar, and fiscal year end activity.
To view the full 2026 Academic Division Biweekly Payroll Calendar, please see: UVA Finance Academic Biweekly 2026 Calendar.
For the 2025 calendar, see https://uvafinance.virginia.edu/resources/academic-biweekly-2025.
Meeting Notes
- October 2026 DAUG Notes
- March 2026 DAUG Notes
- September 2025 DAUG Notes
- June 2025 DAUG Notes
- March 2025 DAUG Meeting Notes
- September 2024 DAUG Meeting Notes
- June 2024 DAUG Meeting Notes
- March 2024 DAUG Meeting Notes
- November 2023 DAUG Meeting Notes
- September 2023 DAUG Meeting Notes
- June 2023 DAUG Meeting Notes
- April 2023 DAUG Meeting Notes
- December 2022 DAUG Meeting Notes
- November 2022 DAUG Meeting Notes
- April 2022 DAUG Meeting Notes
- March 2022 DAUG Meeting Notes
- February 2022 DAUG Meeting Notes
- November 2021 DAUG Meeting Notes
- April 2021 DAUG Meeting Notes
- December 2020 DAUG Meeting Notes
- November 2020 DAUG Meeting Notes
- May 2020 DAUG Meeting Notes
- April 2020 DAUG Meeting Notes
- March 2020 DAUG Meeting Notes
- February 2020 DAUG Meeting Notes
- November 2019 DAUG Meeting Notes
- October 2019 DAUG Meeting Notes
- September 2019 DAUG Meeting Notes
- August 2019 DAUG Meeting Notes
- June 2019 School Admin Meeting Notes
- April 2019 DAUG Meeting Notes
- March 2019 DAUG Meeting Notes
- February 2019 DAUG Meeting Notes
- January 2019 DAUG Updates
- November 2018 DAUG Meeting Notes
- October 2018 DAUG Meeting Notes
- September 2018 DAUG Meeting Notes
- March 2018 DAUG Meeting Notes
- February 2018 DAUG Meeting Notes
- December 2017 DAUG Meeting Notes
- November 2017 DAUG Meeting Notes
- October 2017 DAUG Meeting Notes
- September 2017 DAUG Meeting Notes
- August 2017 DAUG Meeting Notes
- May 2017 GSAS SAFM Training Notes
- April 2017 DAUG Meeting Notes
- March 2017 DAUG Meeting Notes
References
SIS Responsibilities and Training
Useful Documents
Item Types for Standard Departmental Awarding
Summer Awarding Chart (FY2026-27)
SIS Getting Started Guide (Log in to VPN first; click the SIS Help link on the linked page)
Department Aid Quick Guides:
SIS Departmental Aid Quick Guide
SAFM Quick Guides
SAFM Student Awarding Page Quick Guide
SAFM Award Status Page Quick Guide
SAFM Recalculations Quick Guide
SAFM Awarding Error Handling Quick Guide
SAFM Awarding Students in Multiple Careers Quick Guide (Under Construction)
SAFM Awarding Students in Multiple Programs Quick Guide
SAFM Part-Time and Affiliated Status Quick Guide (Under Construction)
SAFM View Award Activity Quick Guide
SAFM Changing Multi Month Stipend Awards Quick Guide
SAFM Viewing Departmental Awarding Page
Blackbaud (AcademicWorks) Quick Guides
Blackbaud Create Auto Match Opportunity Quick Guide
Blackbaud Awarding at the Opportunity Level Quick Guide
Blackbaud Reviewer Process Quick Guide
Blackbaud Create Reviewer Group Quick Guide
Blackbaud Reviewer Admin Process Quick Guide
Blackbaud Reviewer Chair Quick Guide
Blackbaud Student View Quick Guide
Blackbaud Create Ad Hoc Student Email Quick Guide
Policies
Graduate Assistantships University Policy
Please contact your local experts if you have any issues or questions. Your local experts are:
- GSAS - Evan Barrow [email protected]
- Education and Human Development – Dana Stanley [email protected]
- Engineering – Amanda Gregg [email protected]
- BIMS – Kim Fitzhugh [email protected]
- Nursing - Nathaniel Fraticelli [email protected]
- Architecture - Caroline Buchanan [email protected]
- Batten - Cindy Moore [email protected]
- Data Science - Diane Wendelken [email protected]
Getting Access
Access to SIS Departmental Aid pages and SAFM require specific training. Please visit the SIS Responsibilities and Training website, Departmental Aid (DA) and SAFM section for training requirements and enrollment information.
Please visit the page at https://in.virginia.edu/request-access to learn more about how to request access.
Need Help?
Your first point of contact for departmental aid awarding questions and issues is your SIS Local Expert (listed above).
If your local expert cannot answer your question or resolve your issue, send ALL SFS related questions to [email protected]. Include SAFM in the subject line for SAFM related questions.
- This includes request to award on previous aid years or to non-degree students who are not aid year activated.
- If the question is related to a technical SAFM issue, SFS will forward the question on to [email protected] for additional research and (if needed) development.