Welcome to the Departmental Aid Users online resource. The purpose of this page is to provide you with valuable resources to perform your work in support of awarding your students. Check back regularly for important dates and resources.
Fall First Day of Classes* | August 27, 2024 |
Aetna Website Last Day to Enroll/Waive | August 30, 2024 |
Fall Students w/ Past Due or No Enrollment Cancelled | September 3, 2024 |
Fall Tuition Due Date | September 6, 2024 |
2024 SAFM/DA Closes for 2023-24 Entry | September 12, 2024 |
Health Insurance Charges Posted | September 30, 2024 |
Health Ins Subsidy Fall Disbursement | October 1, 2024 |
Health Ins Due Date | October 31, 2024 |
2025 Spring Tuition Calc’ed (waivers go from $1 to amount) | November 15, 2024 |
All 2025 Spring Entries should be approved | December 9, 2024 |
Spring Term Charges Notification (BUSN) | December 10, 2024 |
Spring Term Charges Notification (GRAD, UGRD) | December 17, 2024 |
2025 J-Term | January 2-11, 2025 |
J-Term Financial Aid Disburses | January 3, 2025 |
J-Term Tuition Due | January 3, 2025 |
Spring Financial Aid Disburses (BUSN, GRAD/UGRD) | January 3, 2025 |
Spring Health Insurance Disbursement | January 3, 2025 |
Spring Tuition Due (BUSN – see here for most programs) | January 8, 2025 |
Spring First Day of Classes (Academic Calendar) | January 13, 2025 |
Spring Students Targeted Cancellation w/ Prior term Balance | January 17, 2025 |
Spring Tuition Due (UGRD/GRAD – see here for most programs) | January 22, 2025 |
Spring Students with No Enrollment Cancelled | TBD (est Jan 28th) |
Spring Term Ends (Academic Calendar) | May 7, 2025 |
Summer Begins (Summer Session) | May 19, 2025 |
May – June 2025 |
| August 2024 Disbursement | 7/23/2024 |
| September 2024 Disbursement | 8/23/2024 |
| October 2024 Disbursement | 9/23/2024 |
| November 2024 Disbursement | 10/23/2024 |
| December 2024 Disbursement | 11/18/2024 |
| January 2025 Disbursement* | 12/16/2024 |
| February 2025 Disbursement | 1/23/2025 |
| March 2025 Disbursement | 2/21/2025 |
| April 2025 Disbursement | 3/21/2025 |
| May 2025 Disbursement | 4/23/2025 |
| June 2025 Disbursement | 5/23/2025 |
| July 2025 Disbursement | 6/16/2025 |
| August 2025 Disbursement | 7/23/2025 |
*Winter Holiday and End of Year – It is critical to complete all stipend related steps in SAFM to ensure January stipends disburse on 12/16/24 to be refunded via SIS and ensure students receive payment by January 1. The University is closed Monday 12/23/24 through Wednesday, 01/01/2025.
2024
| Period | Start Date | End Date | Data Entry/Approval Deadline | Time Entry Deadline (12pm) | Payment Date | Deductions |
| 1 | 12/18/2023 | 12/31/2023 | 12/31/2023 | 1/1/2024 | 1/5/2024 | Limited Deductions |
| 2 | 1/1/2024 | 1/14/2024 | 1/14/2024 | 1/15/2024 | 1/19/2024 | All Deductions |
| 3 | 1/15/2024 | 1/28/2024 | 1/28/2024 | 1/29/2024 | 2/2/2024 | All Deductions |
| 4 | 1/29/2024 | 2/11/2024 | 2/11/2024 | 2/12/2024 | 2/16/2024 | All Deductions |
| 5 | 2/12/2024 | 2/25/2024 | 2/25/2024 | 2/26/2024 | 3/1/2024 | All Deductions |
| 6 | 2/26/2024 | 3/10/2024 | 3/10/2024 | 3/11/2024 | 3/15/2024 | All Deductions |
| 7 | 3/11/2024 | 3/24/2024 | 3/24/2024 | 3/25/2024 | 3/29/2024 | All Deductions |
| 8 | 3/25/2024 | 4/7/2024 | 4/7/2024 | 4/8/2024 | 4/12/2024 | All Deductions |
| 9 | 4/8/2024 | 4/21/2024 | 4/21/2024 | 4/22/2024 | 4/26/2024 | All Deductions |
| 10 | 4/22/2024 | 5/5/2024 | 5/5/2024 | 5/6/2024 | 5/10/2024 | All Deductions |
| 11 | 5/6/2024 | 5/19/2024 | 5/19/2024 | 5/20/2024 | 5/24/2024 | All Deductions |
| 12 | 5/20/2024 | 6/2/2024 | 6/2/2024 | 6/3/2024 | 6/7/2024 | All Deductions |
| 13 | 6/3/2024 | 6/16/2024 | 6/16/2024 | 6/17/2024 | 6/21/2024 | All Deductions |
| 14 | 6/17/2024 | 6/30/2024 | 6/30/2024 | 7/1/2024 | 7/5/2024 | Limited Deductions |
| 15 | 7/1/2024 | 7/14/2024 | 7/14/2024 | 7/15/2024 | 7/19/2024 | All Deductions |
| 16 | 7/15/2024 | 7/28/2024 | 7/28/2024 | 7/29/2024 | 8/2/2024 | All Deductions |
| 17 | 7/29/2024 | 8/11/2024 | 8/11/2024 | 8/12/2024 | 8/16/2024 | All Deductions |
| 18 | 8/12/2024 | 8/25/2024 | 8/25/2024 | 8/26/2024 | 8/30/2024 | All Deductions |
| 19 | 8/26/2024 | 9/8/2024 | 9/8/2024 | 9/9/2024 | 9/13/2024 | All Deductions |
| 20 | 9/9/2024 | 9/22/2024 | 9/22/2024 | 9/23/2024 | 9/27/2024 | All Deductions |
| 21 | 9/23/2024 | 10/6/2024 | 10/6/2024 | 10/7/2024 | 10/11/2024 | All Deductions |
| 22 | 10/7/2024 | 10/20/2024 | 10/20/2024 | 10/21/2024 | 10/25/2024 | All Deductions |
| 23 | 10/21/2024 | 11/3/2024 | 11/3/2024 | 11/4/2024 | 11/8/2024 | All Deductions |
| 24 | 11/4/2024 | 11/17/2024 | 11/17/2024 | 11/18/2024 | 11/22/2024 | All Deductions |
| 25 | 11/18/2024 | 12/1/2024 | 12/1/2024 | 12/2/2024 | 12/6/2024 | All Deductions |
| 26 | 12/2/2024 | 12/15/2024 | 12/15/2024 | 12/16/2024 | 12/20/2024 | All Deductions |
See https://uvafinance.virginia.edu/resources/academic-biweekly-2024
2025
Period | Start Date | End Date | Data Entry and Approval Deadline | Time Entry Deadline (always due at 12:00pm) | Payment Date | Deductions |
1 | 12/16/2024 | 12/29/2024 | 12/29/2024 | 12/30/2024 | 1/3/2025 | Limited Deduction |
2 | 12/30/2024 | 1/12/2025 | 1/12/2025 | 1/13/2025 | 1/17/2025 | All Deductions |
3 | 1/13/2025 | 1/26/2025 | 1/26/2025 | 1/27/2025 | 1/31/2025 | All Deductions |
4 | 1/27/2025 | 2/9/2025 | 2/9/2025 | 2/10/2025 | 2/14/2025 | All Deductions |
5 | 2/10/2025 | 2/23/2025 | 2/23/2025 | 2/24/2025 | 2/28/2025 | All Deductions |
6 | 2/24/2025 | 3/9/2025 | 3/9/2025 | 3/10/2025 | 3/14/2025 | All Deductions |
7 | 3/10/2025 | 3/23/2025 | 3/23/2025 | 3/24/2025 | 3/28/2025 | All Deductions |
8 | 3/24/2025 | 4/6/2025 | 4/6/2025 | 4/7/2025 | 4/11/2025 | All Deductions |
9 | 4/7/2025 | 4/20/2025 | 4/20/2025 | 4/21/2025 | 4/25/2025 | All Deductions |
10 | 4/21/2025 | 5/4/2025 | 5/4/2025 | 5/5/2025 | 5/9/2025 | All Deductions |
11 | 5/5/2025 | 5/18/2025 | 5/18/2025 | 5/19/2025 | 5/23/2025 | All Deductions |
12 | 5/19/2025 | 6/1/2025 | 6/1/2025 | 6/2/2025 | 6/6/2025 | All Deductions |
13 | 6/2/2025 | 6/15/2025 | 6/15/2025 | 6/16/2025 | 6/20/2025 | All Deductions |
14 | 6/16/2025 | 6/29/2025 | 6/29/2025 | 6/30/2025 | 7/3/2025 | Limited Deductions |
15 | 6/30/2025 | 7/13/2025 | 7/13/2025 | 7/14/2025 | 7/18/2025 | All Deductions |
16 | 7/14/2025 | 7/27/2025 | 7/27/2025 | 7/28/2025 | 8/1/2025 | All Deductions |
17 | 7/28/2025 | 8/10/2025 | 8/10/2025 | 8/11/2025 | 8/15/2025 | All Deductions |
18 | 8/11/2025 | 8/24/2025 | 8/24/2025 | 8/25/2025 | 8/29/2025 | All Deductions |
19 | 8/25/2025 | 9/7/2025 | 9/7/2025 | 9/8/2025 | 9/12/2025 | All Deductions |
20 | 9/8/2025 | 9/21/2025 | 9/21/2025 | 9/22/2025 | 9/26/2025 | All Deductions |
21 | 9/22/2025 | 10/5/2025 | 10/5/2025 | 10/6/2025 | 10/10/2025 | All Deductions |
22 | 10/6/2025 | 10/19/2025 | 10/19/2025 | 10/20/2025 | 10/24/2025 | All Deductions |
23 | 10/20/2025 | 11/2/2025 | 11/2/2025 | 11/3/2025 | 11/7/2025 | All Deductions |
24 | 11/3/2025 | 11/16/2025 | 11/16/2025 | 11/17/2025 | 11/21/2025 | All Deductions |
25 | 11/17/2025 | 11/30/2025 | 11/30/2025 | 12/1/2025 | 12/5/2025 | Limited Deductions |
26 | 12/1/2025 | 12/14/2025 | 12/14/2025 | 12/15/2025 | 12/19/2025 | All Deductions |
See https://uvafinance.virginia.edu/resources/academic-biweekly-2025
Meeting Notes
- September 2024 DAUG Notes
- June 2024 DAUG Notes
- March 2024 DAUG Meeting Notes
- November 2023 DAUG Meeting Notes
- September 2023 DAUG Meeting Notes
- June 2023 DAUG Meeting Notes
- April 2023 DAUG Meeting Notes
- December 2022 DAUG Meeting Notes
- November 2022 DAUG Meeting Notes
- April 2022 DAUG Meeting Notes
- March 2022 DAUG Meeting Notes
- February 2022 DAUG Meeting Notes
- November 2021 DAUG Meeting Notes
- April 2021 DAUG Meeting Notes
- December 2020 DAUG Meeting Notes
- November 2020 DAUG Meeting Notes
- May 2020 DAUG Meeting Notes
- April 2020 DAUG Meeting Notes
- March 2020 DAUG Meeting Notes
- February 2020 DAUG Meeting Notes
- November 2019 DAUG Meeting Notes
- October 2019 DAUG Meeting Notes
- September 2019 DAUG Meeting Notes
- August 2019 DAUG Meeting Notes
- June 2019 School Admin Meeting Notes
- April 2019 DAUG Meeting Notes
- March 2019 DAUG Meeting Notes
- February 2019 DAUG Meeting Notes
- January 2019 DAUG Updates
- November 2018 DAUG Meeting Notes
- October 2018 DAUG Meeting Notes
- September 2018 DAUG Meeting Notes
- March 2018 DAUG Meeting Notes
- February 2018 DAUG Meeting Notes
- December 2017 DAUG Meeting Notes
- November 2017 DAUG Meeting Notes
- October 2017 DAUG Meeting Notes
- September 2017 DAUG Meeting Notes
- August 2017 DAUG Meeting Notes
- May 2017 GSAS SAFM Training Notes
- April 2017 DAUG Meeting Notes
- March 2017 DAUG Meeting Notes
References
SIS Responsibilities and Training
Useful Documents
Item Types for Standard Departmental Awarding
Summer Awarding Chart (FY2024-25)
SIS Getting Started Guide (Log in to VPN first; click the SIS Help link on the linked page)
Department Aid Quick Guides:
SIS Departmental Aid Quick Guide
SAFM Quick Guides
SAFM Student Awarding Page Quick Guide
SAFM Award Status Page Quick Guide
SAFM Recalculations Quick Guide
SAFM Awarding Error Handling Quick Guide
SAFM Awarding Students in Multiple Careers Quick Guide (Under Construction)
SAFM Awarding Students in Multiple Programs Quick Guide
SAFM Part-Time and Affiliated Status Quick Guide (Under Construction)
SAFM View Award Activity Quick Guide
SAFM Changing Multi Month Stipend Awards Quick Guide
SAFM Viewing Departmental Awarding Page
Blackbaud (AcademicWorks) Quick Guides
Blackbaud Create Auto Match Opportunity Quick Guide
Blackbaud Awarding at the Opportunity Level Quick Guide
Blackbaud Reviewer Process Quick Guide
Blackbaud Create Reviewer Group Quick Guide
Blackbaud Reviewer Admin Process Quick Guide
Blackbaud Reviewer Chair Quick Guide
Blackbaud Student View Quick Guide
Blackbaud Create Ad Hoc Student Email Quick Guide
Policies
Graduate Assistantships University Policy
Please contact your local experts if you have any issues or questions. Your local experts are:
- GSAS - Evan Barrow [email protected]
- Education and Human Development – Dana Stanley [email protected]
- Engineering – Amanda Gregg [email protected]
- BIMS – Kim Fitzhugh [email protected]
- Nursing - Reece Meares [email protected]
- Architecture - Caroline Buchanan [email protected]
- Batten - Cindy Moore [email protected]
- Data Science - Diane Wendelken [email protected]
Getting Access
Access to SIS Departmental Aid pages and SAFM require specific training. Please visit the SIS Responsibilities and Training website, Departmental Aid (DA) and SAFM section for training requirements and enrollment information.
Please visit the page at https://in.virginia.edu/request-access to learn more about how to request access.
Need Help?
Your first point of contact for departmental aid awarding questions and issues is your SIS Local Expert (listed above).
If your local expert cannot answer your question or resolve your issue, send ALL SFS related questions to [email protected]. Include SAFM in the subject line for SAFM related questions.
- This includes request to award on previous aid years or to non-degree students who are not aid year activated.
- If the question is related to a technical SAFM issue, SFS will forward the question on to [email protected] for additional research and (if needed) development.