Cashier's Office

As you are aware, conversion from ORACLE to WORKDAY will begin July 1, 2022. If you have an RDS scanner, central cashiering will not be processing your deposits or expenditure credits. That can be done by you now. Departments without an RDS scanner (if you are currently sending deposits to Carruthers), are encouraged to contact an RDS user in their area to have it processed locally.  
If you are interested in obtaining and RDS scanner, please contact UVA Treasury for more information and to get set up with a remote deposit scanner at treasury@virginia.edu. They will be unable to set up new users until around September 2022.

Please contact us at sfs-cashiers@virginia.edu with any questions or concerns.

Due to University closures as a result of COVID-19, the Cashier's Office is limited to processing departmental deposits and will not process checks daily. Carruthers Hall is closed and the drop box is not available. The Cashier's Office will reach out to 'Hold for Pickup' contacts regarding specific pickup times in the event of a hold for pickup check. Please send any Departmental Deposits/Expenditure Credits through messenger mail during this time. WE ARE NO LONGER ACCEPTING CASH. If you have a cash deposit, please obtain a Cashier's Check or a Money Order, then mail it to us. All receipts will be emailed to the address given on the form. We apologize for any inconvenience.
 
Remote Deposit Scanners are available for all departments to deposit their own checks. These scanners eliminate individuals having to bring deposits directly to the Cashier's Office. Remote Deposit Scanners can be requested through the Office of the Treasurer. Set up and training are conveniently available through the Treasurer's website. For information and questioned not addressed on the website, please email the Office of the Treasurer at treasury@virginia.edu.

STUDENTS:

Due to pandemic measures, the Cashier's Office posts payments twice a week (typically Tuesdays and Fridays). You can access your payment confirmation through UVAPay account activity


The Cashier's Office is responsible for collecting and reconciling student and University Department payments. Our team is committed to excellence in providing services to students and the University community. We provide support with a customer-oriented focus on efficiency, friendliness, and accuracy. We look forward to working with you!

    Accepted Payment Types

    To improve safety for our students and enhance overall payment security, effective November 1, 2019, Student Financial Services no longer accepts cash payments for student charges at Carruthers Hall.

    Acceptable payment methods include:

    • Online through UVAPay (for students and authorized users)
      • E-check/ACH payments are FREE and must be drawn on standard U.S. checking or savings accounts (routing and account numbers required).
      • Credit/Debit Card payments incur a 2.75% service fee.
      • International payments: executed through Flywire via UVAPay.
      • Domestic Wire transfers: executed through Flywire via UVAPay.
    • By check mailed to Student Financial Services via USPS or express mail, or in person at the Cashier's Office in Carruthers Hall.

    More information about UVAPay and the student account

    UVAPay Logins
    Contact Information

    Location

    The Cashier's Office is located on the 1st/bottom level of Carruthers Hall at 1001 N. Emmet Street.

    Addresses

    Mail checks to:

    University of Virginia
    Student Payment Processing
    P.O. Box 400204
    Charlottesville, Virginia 22904

    For express delivery services that cannot deliver to P.O. boxes, send to:

    University of Virginia
    Student Financial Services
    1001 N. Emmet Street
    Charlottesville, Virginia 22903

    Students in the School of Continuing and Professional Studies paying by check should make payment to the regional center through which they are enrolled.

    Hours of Operation

    10am - noon and 1pm - 4pm, Monday - Friday

    Phone Numbers & Email

    Phone: 434.982.6000

    Email: sfs@virginia.edu

    Departmental Support

    The Cashier's Team provides central support to University Departments across Grounds. Below are important University resources related to this functional support.

    University Policies & Procedures

    University Forms

    • Deposit/Receipt Form. The Department Deposit Form is submitted with check deposits to be processed by the University Cashiers Office. Cashier’s will not deposit funds related to gifts, grants, payments for contractual services, or payments for the sale of goods and services. Please contact askfinance@virginia.edu for these types of deposits. If you have a Remote Deposit Scanner (RDS), you must deposit your own check(s). Request RDS services through the Office of the Treasurer.
    • Expenditure Credit Form: Workday Finance and FST Streamlined Expenditure Credits. This means Departments manage their expenditure credits through the Ad Hoc Bank Transaction Process in Workday. SFS Cashiers no longer processes expenditure credits. Questions? Please contact AskFinance@virginia.edu.

    Training Resources

    Year-End Departmental Cut-Off Dates