2026-2027
- FWS Training Video (Last year's training video)
- FWS Employer Handbook
- FWS Student Handbook
- FWS Training Slides
- FWS Voucher - Use only for compensation changes. Do not use for new hires, rehires, or when adding or changing student jobs. Please see the FWS Employer Handbook Appendix D: FWS
Quick Reference Guide: Assign Costing Allocation: Federal Work Study (QRG)
Check out the FAQs below, and let us know about any other time-sensitive questions you may have by contacting us at [email protected] (for supervisors) or [email protected] (for students):
This year FWS jobs may start no earlier than August 25, 2026, and may end no later than May 7, 2027.
Students' aid offers will continue to be issued throughout the summer. As FWS offers are issued, they become visible in UBI. When viewing the Work-Study Analysis report in UBI, under "Select Aid Year" in the left-hand sidebar, be sure to select 2027. If there is an "Offer Amount" greater than zero for a particular student, s/he has been offered an FWS award and may be hired into an FWS position. If there is an "Accepted Amount" greater than zero, s/he has accepted that offer and may be paid FWS funds. If you want to hire a student who has not yet accepted their FWS offer, please ask them to accept the offer in SIS, so the funds will flow appropriately.
Absolutely! Post away!
Yes, the Employer and Student Handbooks are both available as of August 3, 2026.
Students who work and submit hours will be paid, regardless of whether they are set up in an FWS or a student wage position. However, for several reasons it works best to use FWS positions for all students who have FWS awards:
- a department contributes only 25% to the cost of employing a student in an FWS position (vs. 100% in a student wage position)
- if UVA does not use all of its FWS funds, we risk potentially losing funds in future years