Eligibility and Scope
Eligible UVA employees include UVA Medical Center and Academic benefited employees (University Physician's Group employees are not included). Benefitted full-time salaried faculty (9- or 12-month), ROTC faculty, full-time staff, and health care professionals (including health care employees working 20 hours or 50%) will qualify to have their comprehensive fee waived. Off-Grounds fees are included in the waiver program.
Eligibility is determined on a term-by-term basis defined by your employment level. Please note that wage employees are not included in the employee waiver program. There is no minimum-enrolled credits requirement, nor is there a minimum time period of employment required for eligibility. The waiver will not apply retroactively to fees.
See here for more information about Comprehensive Fees. The Comprehensive fee is not separated by service.
Comprehensive fees are waived under the employee waiver program for benefited employees because access to covered services is available through employee-related benefit programs. This avoids you having to pay for access and services twice. Benefitted employees choose and pay for their desired health coverage and other services separately through their Benefits Selection (deducted via payroll rather than charged to the student account). This also means employee students choose and pay for other student services and facilities as needed (e.g., gym membership, athletic events).
Please note: Because you receive coverage as an employee, you do not have direct access to Student Health and Wellness other than services offered through Student Disability Access Center. You would pursue health and wellness services through your employee benefited coverage plan.
How is the waiver applied for UVA Academic and Medical Center Employees?
For eligible UVA employees, the comprehensive fee waiver will automatically apply to your UVA student account within one business week following your course enrollment and tuition calculation. The waiver applies only to terms of enrollment that begin after the employee’s eligibility begins. For example, if a student becomes a full time university staff employee in October, and they are taking classes in the fall term, the employee waiver will only apply in the following Spring term and beyond, as long as the person remains a benefits-eligible employee.
*Note: the employee fee waiver program does not apply to University Physician Group (UPG) employees. UPG is an independent 501(c)3 University Associated Organization (UAO) governed by its own Board of Directors with a public majority. As a separate employer, UPG offers a separate benefits package from UVA's Academic and Medical Center employees, and maintains separate benefit and leave policies, and separate systems.
The Employee Fee Waiver Program is not part of UVA’s Education Benefits. While eligibility is determined by your employment status, the waiver of the fees is administered by SFS. In coordination with ITS and HR, daily employment statuses are updated in SIS to capture eligible employee-students. Questions related to your fees and the application of the waiver should be directed to the UVA One Stop. Questions related to your employment status (e.g., are you benefited, what are the effective dates, etc.), please contact [email protected]. If you have separate questions about employee education benefits, please visit UVA’s Human Resources website. The fee waiver is not considered a reportable benefit as part of the education benefits.